RefWorks Enhancements

On Thursday, August 10th, RefWorks will release another new features upgrade to the service. These enhancements will be available instantly to any registered RefWorks user and as always, are provided at no additional charge. A notice of the release will be posted within the program for all users to review. If you wish to send out a customized email message to registered users at your organization, as a reminder, you have the ability to do so within the Administrative Tool. We would encourage you to send out localized, custom messages to your users periodically.

Program enhancements and modifications are as outlined below. We hope these new features will provide you and your users with a number of new ways to manage your personal research data in an easier, more efficient manner. If you have any questions regarding these enhancements, please contact support@refworks.com .

*General Program Enhancements *

* Term Assistant for Author Names, Periodicals, Descriptors <#term> * Support for OpenOffice <#support> * Extra Security When Deleting References <#extra> * Other Miscellaneous Enhancements <#miscellaneous>

*RefShare Enhancements *

* Linking to a Single Reference in a Shared Folder or Database <#single> * RefShare Comments Feature <#comments> * Ability to Change Views (how records display) in a Shared Folder or Database <#ability>

*Administrator Tool Enhancements *

* Administrator Central Web-Site Redesign (ListServ Sign-Up Area) <#administrator> * Easier Access to Usage Information <#usage> * Default Source Type Setting <#default> * Email Your Librarian Option <#email> * Ability to Create Groups of Accounts Automatically <#groups> * Seamless Master Account Access From Within Adminstrator Tool <#seamless> * Option for Full-Time Secured Socket Layer (SSL) <#option>





General Program Enhancements

*Term Assistant for Author Names, Periodicals, Descriptors *

Entering references manually and editing references just got easier with the new *Term Assistant * for author names, periodical titles and descriptors. While in the add or edit mode, when you start entering information in any of the supported fields (authors, editors, translators, etc.) a box will open and display names, journal titles or keywords that are already in your RefWorks database. Hit the enter button on your keyboard or double-click on the item from the box that you want entered. Makes entering new records a snap, and cleaning up inconsistent data from imports a pleasure.

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*Support for OpenOffice *

RefWorks users using OpenOffice as their word processor can now upload *.odt * files directly into the RefWorks *Bibliography * area for formatting.

*/Note: /* This enhancement does not apply to Write-N-Cite which presently formats Word documents only. OpenOffice users should use the One Line/Cite View feature to copy and paste temporary citation placeholders into their documents.

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*Extra Security When Deleting References *

When deleting either a page of references or all references from your RefWorks database, you will be prompted to enter a randomly generated security code. This extra step will help prevent accidental deletions from your database.

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*Miscellaneous Enhancements *

* Import area now has a link to the data vendor import instructions in the RefWorks help file. * Ability to tab from field to field (bypassing field labels, attributes, etc.) * Folder designations are displayed when viewing references in Full View * Sorting reference by Reference Type will display types alphabetically (previously, Generic ref type appeared first)

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RefShare Enhancements

*Linking to a Single Reference in a Shared Folder or Database *

RefShare Users can create a link to a single reference in a shared folder or database by appending the shared URL that RefWorks creates. Simply add *&rn * and the *Reference ID * number to the end of the URL (ex: *&rn=XX * with XX being the reference ID of the reference you are sharing). Anyone accessing the record will still have access to the entire contents of the shared folder or database, but the specific URL brings the RefShare recipient to the *Full View * of that record.

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*RefShare Comments Feature *

RefShare Users can allow RefShare Recipients the ability to post and view comments to the references in a shared folder or database. The RefShare User establishes this permission in the *Options * page of the *Share Folders * area. The RefShare User can also manage the comments (edit or remove) from within their RefWorks account by clicking on the *View * link for a particular reference.

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*Ability to Change Views in a Shared Folder or Database *

RefShare Recipients will be able to view records with the same views as the folder or database owner -- full view, standard view, one line/cite view (without the cite link) or up to three custom output style views as determined by folder or database owner in the Customize area of their RefWorks database.

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Administrator Tool Enhancements

*Administrator Central Redesign *

Administrator Central has a new interface allowing for better organization and navigation of the materials. In addition to the new pages, Administrators will find:

* the ability to sign up for our moderated *ListServ. * * an *Admin Central search tool * for searching the file attachments posted in Admin Central. * *RefWorks Basic Feature Training Leader Guides * (located in the Training section of Admin Central). These guides provide you with outlines for conducting a basic RefWorks training class. Organized into modules, these word documents are for you to download and customize for use in training your organization.

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*Easier Access to Usage Information *

*Usage Summary Reports and Account Activity/Inactivity * is now accessible directly from the administrator toolbar in the *Usage * area.

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*Default Source Type Setting *

In the *Subscriber Information * area, there is an option to set a default Source Type (print or electronic) to be applied to all imported records for all users. Users have the option to change the default, should they wish.

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*Email Your Librarian Option *

Also in the *Subscriber Information * area, a new option to display an "email your Librarian" selection that all users will see in their Help menu within their account.



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*Ability to Create Groups of Accounts *

Administrators can now easily create quantities of user accounts from a text file or tab-delimited file in the *Subscriber Information area (Add Accounts)*.

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*Seamless Master Account Access From Within Administrator Tool *

The *Master Account * (used for creating custom output styles and Z39.50 sites) can now be accessed directly from the Administrator Tool in the *Preferences * area. No need to enter a separate login name and password.

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*Option for Full-Time SSL *

RefWorks offers full-time SSL for your organizational subscription. To have this feature enabled, please email support@refworks.com .

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